How to find and leverage what’s right in your workplace
Ever had more work than you had time? Ever felt that with the ever decreasing budgets, and no ability to hire new help that the demands of your organization exceed its capabilities? How to solve the common challenges that organizations face is of course to logically focus on the things that aren’t working in your organization, and try to figure out how to fix them. The conventional problem solving tools of deductive reasoning have continued to produce similar outcomes from one business to the next. What we focus on however, we often create more of--meaning that if we are only able to see what’s broken in our workplace, we may never find what’s working. This is where a technique in organizational development called Appreciate Inquiry may come to your aide.
Appreciative Inquiry (AI) is a model of organizational development that asks leaders to shift to a positive perspective by examining the things that an organization does well and thereby leveraging its innate strengths to outweigh its limitations whether they be budgetary or otherwise. The AI approach was born out of the research of Case Western Reserve University whereupon leaders recognize the value the contributions of things and people around them (appreciation), and then explore, discover, and understand more about these possibilities (inquiry). This is done in what is called the 5D approach which is as follows:
- Define. You have to be able to define the scope of an appreciative inquiry’s focus. So rather than making it “how do we continue to produce the same level of productivity with fewer staff,” it would be “how do we accelerate the productivity of our existing staff?” The phrasing of a focus is critical to what answers come in the subsequent steps of an appreciative inquiry. Remember “seek and you shall find.”
- Discover. Identify the organizational processes that work well. This can be done by making daily rounds face to face with team members and organizational units to both establish rapport but namely to probe deeply into what makes their jobs easier or to find what solutions they’ve developed to address some of their common challenges, thus to become an investigator within your own organization! Through the process of discovery you are able to not only have greater understanding with your employees, but also to identify potential issues before they become a problem. Through AI you empower your team members to have greater access to you as a leader, and they empower you to discover what works.
- Dream. Envisioning the future is what can become what science often calls a “strange attractor.” This is about the ability to clearly identify where you’re going and share that vision with others routinely either through your repeat discovery procedures, or through organizational communications such as newsletters and emails. The dream step allows you to communicate a shared vision that others can be inspired to contribute toward, and invite them to dialogue.
- Design. This is the inventory process by which you take note of all the planning and priorities that would work well in the future. Again, the key here is to continue to be solutions-focused and thus future-focused, and to allow the dream and visioning process to quickly roll over into asking yourself and others, “What might that look like?” For example, let’s say that Robert is a line worker in a factory and he has told you when you were rounding during the discovery procedure that he really likes it when the Tuesday shipment of supplies he needs to do his job comes before lunch. When the shipment comes on Tuesday mornings, he tells you that it allows him to notify his peers to pick them up in the afternoon. There’s been a problem with other areas being at a standstill unable to do their jobs often on Wednesday mornings because they have no supplies. If you were to design a process by which the inventory was distributed more routinely on Tuesday mornings, how could you design a process that would ensure those successes could be repeated each and every time? This is process engineering 101, but with a positive twist! It’s not about fixing the unproductive Wednesday mornings; it’s about focusing on Robert’s successes and amplifying them.
- Deliver. This is where the rubber meets the road and all that hard work of having crucial conversations with others through discovery, inspiring them to think more about what works best might look like through dreaming, and then designing it out into form. This may require the formation of strategic task forces, or subunits that are responsible for implementation. But again, this step is about the execution of the proposed design through shared governance and inclusion.
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